How to customize Navigation Bar in Outlook

Outlook 365
The Navigation Bar at the bottom of the Navigation Pane in Outlook includes the buttons for switching to Mail, Calendar, Contacts, Tasks, Notes, Folders, and Shortcuts views. By default, Microsoft Outlook displays Mail, Calendar, People, and Tasks text buttons, and you need the ellipsis button for other options. However, you can switch from texts to icons, remove and reorder buttons on the Navigation Bar.

To configure the Navigation Bar buttons, do the following:

   1.   On the Navigation Bar, click the ellipsis (⋯) button and then click Navigation Options...:

Navigation Bar in Outlook 2016

   2.   In the Navigation Options dialog box:

  • Check the Compact Navigation box to minimize Navigation Bar:
    Navigation Bar in Outlook 2016

    After checking that option you will see the compact view of Navigation Bar:

    People folder icon in Navigation Bar Outlook 2016
  • Change the number for the Maximum number of visible items to change how many switching buttons appear in your Navigation Bar.
  • Click a view, and then click Move Up or Move Down to change the view order:
    View order in Outlook 2016

For example, you can move the Tasks and Notes view buttons before the People view button.

See also this tip in French: Comment personnaliser votre barre de navigation.

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How to customize Navigation Bar in Outlook

How to customize Navigation Bar in Outlook

The Navigation Bar at the bottom of the Navigation Pane in Outlook includes the buttons for switching to Mail, Calendar, Contacts, Tasks, Notes, Folders, and Shortcuts views. By default, Microsoft Outlook displays Mail, Calendar, People, and Tasks text buttons, and you need the ellipsis button for other options. However, you can switch from texts to icons, remove and reorder buttons on the Navigation Bar.
How to customize Navigation bar in Outlook

How to customize Navigation bar in Outlook

The Navigation bar in Outlook includes the buttons for switching to Mail, Calendar, Contacts, Tasks, Notes views, and others. After the last Outlook updates, you can see the Navigation bar in two different places:
Messages with expiration date and time

Messages with expiration date and time

Having received a huge number of different promotions, discounts, last-minute offers, and limited time offers, we often check them when their validity period has already expired. To avoid missing such an offer or promotion, you can set reminders in Outlook. But it is also very useful to clean up, remove, or mark invalidated messages that are already overdue: