Bookmarks in a Word document

Create a bookmark

To create a bookmark in a Word document, follow the next steps:

   1.   Do one of the following:

   2.   On the Insert tab, in the Links group, click the Bookmark button:

   3.   In the Bookmark dialog box, in the Bookmark name box, enter a name for the bookmark you want to create or replace the name that is currently in the Bookmark name box, then click the Add button:

Notes:

1. Bookmark names need to begin with a letter and contain only letters, numbers, and underscore characters (“_”). If you type any prohibited symbols, the Add button becomes inactive.
2. If there are other bookmarks in the document, the last created bookmark is selected, and its name is displayed in the Bookmark name box.
3. If you have selected a text that contains a bookmark (bookmarks), that bookmark (last created from the selected bookmarks) will be selected in the list, and its name is displayed in the Bookmark name box.

Display a bookmark

By default, Word hides bookmarks. They can be displayed using the Word settings (see How to show/hide bookmarks in a Word document). Two kinds of markers indicate bookmarks:

• Large, gray I-beams indicate bookmarks that mark only locations:
  

Go to a bookmark

You can quickly jump directly to any bookmark from:

   1.   The Bookmark dialog box:

In the Bookmark dialog box, in the Bookmark name list, select bookmark name and click the Go To button (or double-click the bookmark you want to go to):

Notes:

1. It is convenient to sort bookmarks by location (in document order). To do so, select the Location item from the Sort by options.
2. In addition to bookmarks created by authors or editors, a document can contain bookmarks created by Word – technical bookmarks. To see all bookmarks in a document, select the Hidden bookmarks check box:

   2.   The Find and Replace dialog box:

   2.1.   Open the Find and Replace dialog box with the Go To tab displayed by doing one of the following:

• Press Ctrl+G.
• Press F5.
• On the Home tab, in the Editing group, click the Find dropdown list, and then choose Go To...:

   2.2.   In the Find and Replace dialog box, on the Go To tab:

• In the Go to what list, select Bookmark,
• In the Enter bookmark name field, type the bookmark name, or select the bookmark name from the dropdown list:
  
• Click the Go To button.

   3.   A hyperlink to the bookmark. Select a reference in the document and click it to jump to the bookmark (see how to create a cross-reference):

Create a reference to a bookmark

Word offers two ways how to link to a bookmark:

• By creating a cross-reference,
• By adding a hyperlink to a bookmark.

To create a hyperlink to a bookmark (same as to a heading), do the following:

   1.   Type or select a text or object you want to use as a hyperlink.

   2.   Do one of the following:

• Right-click the selection, select the Link in the popup menu, then click Insert Link...:
  
• On the Insert tab, in the Links group, click the Link button:
  
• Press Ctrl+K on the keyboard.

   3.   In the Insert Hyperlink dialog box:

• In the Link to list, select the Place in This Document item,
• Make sure that the Text to display text box contains the correct text for the link,
• In the Select a place in this document list, select the heading or bookmark that you want to link to:
  
• Optionally, click the ScreenTip... button to add the text to the screen tip that will be displayed when you hover the mouse cursor over the link:
  
• Click OK to insert the hyperlink in the document:
  

Delete a bookmark

To delete any bookmark, do one of the following:

• Select text inside the bookmark and delete it.

  If you select all bookmark text (between square grey brackets), this deletes the bookmark with the selected text.

• Do the following:
  1. On the Insert tab, in the Links group, click the Bookmark button.
  2. In the Bookmark dialog box, select the bookmark that you want to delete and click the Delete button: